Photography guide
What a photography contract should cover
A contract is not a sign that you distrust a client. It sets expectations before money changes hands, so both sides know what happens if plans change. This guide lists what to include. It is not legal advice; have a local lawyer review your template.
By TRYSA Editorial · Published · Updated
Scope of work
State the date, location, hours of coverage, number of edited images and how they are delivered. Vague scope is the most common cause of disputes.
Fees, deposit and payment schedule
List the total fee, the deposit amount, whether it is refundable, and when the balance is due. Say what happens if the balance is late, for example that files are released only after full payment.
Cancellation and rescheduling
Explain what happens if the client cancels, if they move the date, and if you cannot attend because of illness or emergency. Include how much notice is required.
Delivery and revisions
Give a delivery window, the editing style the client can expect, and how many rounds of changes are included. Price additional edits separately.
Copyright and usage
In many countries the photographer owns copyright by default. Say what the client may do with the images (personal use, social media, commercial use) and whether you may use them in your portfolio. Commercial use usually costs more than personal use.
Liability and model releases
Limit your liability to the fee paid, and note that you are not responsible for guests or venues restricting photography. If people appear in images used commercially, collect model releases.
Signature before the shoot
Send the contract with the deposit invoice and do not hold the date until both are complete. Electronic signatures are accepted in many jurisdictions.